Keeping track of time and attendance is the bane of every company and organisation that employs staff, particularly if they get paid by the hour or if they work overtime. Manual registers and clock cards are not always effective as they leave room for abuse. When a company decides to install easy time clock software and use it to keep track of staff, it frees management up considerably while allowing accurate monitoring.
Companies will be able to accurately assess any workers that are not meeting their attendance requirements and deal with the issues in whatever manner is appropriate. Problems are eliminated with a reporting system that is accurate and up to date, giving information reports as they are needed. Productivity and staff morale can improve as a result of this new software.
The manual attendance registers of the past were not a reliable or accurate way of keeping time records. Relying on staff to accurately record their own times gave them leeway, even under supervision, to write the incorrect data down. They could attempt to cover up late-coming and also claim for overtime work that had not taken place.
It also gave supervisors the ability to cheat on timekeeping. If they had a staff member that they particularly favoured or disliked, they could show bias and adjust and alter their times to either benefit or penalise them. Obviously, this is not only unfair on staff and employer, but it is also seen as stealing since time is money.
The moment a correctly installed automated clocking system is installed into a place of work, it eliminates the risk of abuse very quickly. Collected data is protected within the system, access levels can be set and the information is available immediately as the program can update constantly. There is no longer a delay caused by waiting for outlying branches to send in physical reports, no more manual calculations of time and no further room for cheating, allowing for fair business practice.
The readers are usually linked to the main computer system using 3G or wireless internet, maintain the correct time and date and allowing for remote access and repairs. It is a cost-effective and reliable method of running the devices. This also means that the data is instantly available and various reports can be set up from the software. Levels of access to the system and data is also possible.
Readers can be installed at the main entrances to the premises as well as secure areas because they not only control arrival, departure and attendance, they also control access if correctly set up and linked to a door or gate. Once the worker places his finger on the reader and it reads the fingerprint, he is identified and his time is linked to his file. If the staff member does not have access to that particular area or is only allowed in during specific times, the system does not allow the access controlled door or gate to open.
Even manual clock cards are able to be abused in some way, with staff punching in for mates who haven't arrived as yet, or the last person in a long line may be tagged as late, simply due to their place in the queue. The foolproof biometric system can be set to allow a leeway of several minutes to accommodate this. Depending on the chosen program, the system keeps an updated record for the worker including their position, pay grade, allocated shifts and annual leave.
Companies will be able to accurately assess any workers that are not meeting their attendance requirements and deal with the issues in whatever manner is appropriate. Problems are eliminated with a reporting system that is accurate and up to date, giving information reports as they are needed. Productivity and staff morale can improve as a result of this new software.
The manual attendance registers of the past were not a reliable or accurate way of keeping time records. Relying on staff to accurately record their own times gave them leeway, even under supervision, to write the incorrect data down. They could attempt to cover up late-coming and also claim for overtime work that had not taken place.
It also gave supervisors the ability to cheat on timekeeping. If they had a staff member that they particularly favoured or disliked, they could show bias and adjust and alter their times to either benefit or penalise them. Obviously, this is not only unfair on staff and employer, but it is also seen as stealing since time is money.
The moment a correctly installed automated clocking system is installed into a place of work, it eliminates the risk of abuse very quickly. Collected data is protected within the system, access levels can be set and the information is available immediately as the program can update constantly. There is no longer a delay caused by waiting for outlying branches to send in physical reports, no more manual calculations of time and no further room for cheating, allowing for fair business practice.
The readers are usually linked to the main computer system using 3G or wireless internet, maintain the correct time and date and allowing for remote access and repairs. It is a cost-effective and reliable method of running the devices. This also means that the data is instantly available and various reports can be set up from the software. Levels of access to the system and data is also possible.
Readers can be installed at the main entrances to the premises as well as secure areas because they not only control arrival, departure and attendance, they also control access if correctly set up and linked to a door or gate. Once the worker places his finger on the reader and it reads the fingerprint, he is identified and his time is linked to his file. If the staff member does not have access to that particular area or is only allowed in during specific times, the system does not allow the access controlled door or gate to open.
Even manual clock cards are able to be abused in some way, with staff punching in for mates who haven't arrived as yet, or the last person in a long line may be tagged as late, simply due to their place in the queue. The foolproof biometric system can be set to allow a leeway of several minutes to accommodate this. Depending on the chosen program, the system keeps an updated record for the worker including their position, pay grade, allocated shifts and annual leave.
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Find details about the benefits of employee attendance software and more info about easy time clock software at http://www.pctimeclock.com right now.
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